Description
Salary: £42,382 - £45,920
Working pattern: Flexible working, Full-time, Part-time
Business area: CO - Infected Blood Compensation Authority (IBCA)
Location: Newcastle-upon-Tyne, Glasgow
Job summary
The Infected Blood Compensation Authority (IBCA) is a recently established organisation which has been set up to pay compensation to those who have been infected and affected by the infected blood scandal. The IBCA Data Governance team sits within the wider Data Directorate, and is staffed by leads for Data Protection, Knowledge and Information Management (KIM), and Information Rights and Disclosure.
This post reports to the Data Protection strand, which will enable IBCA to process personal data while assuring compliance with data protection legislation, and is led by IBCA’s Data Protection Officer.
This is an ideal opportunity for a candidate with data protection experience, who is looking to apply, challenge and develop their skills.
Opportunities to move to the new Infected Blood Compensation Authority (IBCA). At the moment all IBCA roles are hosted by Cabinet Office within the Civil Service. However, once IBCA becomes operational, it is anticipated that most of these roles will transfer to IBCA, which is a new Arms Length Body (ALB) separate from the Cabinet Office. Roles that transfer to IBCA from Cabinet Office will maintain the same or substantially the same terms and conditions of employment that are overall no less favourable. It is anticipated that employees who move from Cabinet Office to IBCA will be able to continue to participate in the Civil Service Pension arrangements with no break in their pensionable service. Roles commencing after IBCA has become operational will be with IBCA itself on similar terms and conditions. All successful candidates will receive full details of the terms and conditions of employment for their role with their formal job offer.
Please note that the mission of IBCA means that it is likely to be operational for a period of approximately 5 to 7 years. When IBCA’s work begins to wind down, IBCA employees will receive support and practical guidance to find a new role, whether in the Civil Service, another Arms Length Body (ALB), or an external employer.
Job description
Successful candidates will be appointed as the Deputy DPO, working primarily within the Data Protection function.
As the Deputy DPO, you will support the Data Protection Officer to lead the data protection function within IBCA, as well as occasionally deputising in the performance of statutory data protection responsibilities.
The team functions will collaborate to provide effective data governance for IBCA, with an expectation that work will also flow between the strands as circumstances and business needs require.
This role requires you to be in either the Newcastle or Glasgow office at least 60% of your time, depending on which office you are based at.
Responsibilities
- Deputise for the Data Protection Officer in the performance of statutory functions, providing advice and guidance to the Data Governance team and across the organisation;
- Engage with operational teams and external stakeholders to deliver a data protection framework across the organisation and support its compliance with relevant legislation;
- Support the management of IBCAs data protection functions, including producing and maintaining clear, accessible, user-friendly procedures, processes, forms and guidance;
- Monitor compliance with the UK GDPR and other data protection laws, developing our data protection policies, processes and procedures, including managing internal data protection activities and conducting compliance reviews;
- Support statutory data protection requirements, including providing advice and assistance on data security incidents to support decision making decisions on breaches and whether to report them to the Information Commissioner’s Office (ICO);
- Participate in quality improvement activities and follow up actions of audit and investigation reports;
- Monitor and advise on the undertaking and completion of Data Protection Impact Assessments when new or alternative processing is proposed. Influence the development of systems and processes to adopt a privacy by design and default approach across the organisation to meet compliance with the strategic and organisational objectives;
- Supporting colleagues as required with compliance to organisational wide and statutory compliance regarding data protection legislation;
- Undertake reviews on behalf of the Data Protection Officer in respect of data protection concerns and to provide recommended actions;
- Analysing data gathered through audit controls and producing high quality reports;
- Develop data protection training programmes.
The post holder may also support other Data Governance leads with their responsibilities. These may include:
- Supporting with the implementation of DG policies;
- Creating effective communications on data governance matters;
- Monitoring performance against corporate and legal performance targets;
- Creating and maintaining collaborative tools to facilitate the sharing of knowledge;
- Being agile to business requirements, working across the different strands.
The post holder will work closely with the other Data Governance leads, particularly Knowledge and Information Management, to embed consistent, compliant information governance controls across the organisation, covering for example information asset ownership and retention.
Person specification
Essential criteria
- Successful candidates should be able to demonstrate relevant skills and experience in data protection. This includes demonstrating their knowledge of current UK and EU privacy and data protection legislation (such as the Data Protection Act 2018, UK General Data Protection Regulation, Freedom of Information Act 2000);
- You should have the ability to anticipate/evaluate potential privacy and data protection compliance requirements (including changes to the law, organisational structures, business processes, etc.) and identify pragmatic solutions;
- You should have the ability to assimilate and interpret information quickly; and explain complex privacy and data protection legal, regulatory and policy requirements to colleagues and external stakeholders;
- You should have experience of championing or supporting the establishment of an effective privacy and data protection compliance culture;
- You should have excellent communication, influencing, negotiation and stakeholder management skills; with the ability to articulate data protection requirements both verbally and in writing;
- You should be comfortable with managing/prioritising a large and varied workload, take decisions under pressure on your own initiative and meet challenging deadlines (setting and adjusting competing priorities in a rapidly changing environment).
Desirable criteria
- A qualification in privacy and/or data protection.
Additional information:
- A minimum 60% of your working time should be spent at your principal workplace. Although requirements to attend other locations for official business will also count towards this level of attendance.
Behaviours
We'll assess you against these behaviours during the selection process:
- Seeing the Big Picture
- Changing and Improving
- Communicating and Influencing
- Delivering at Pace
Benefits
- Learning and development tailored to your role.
- An environment with flexible working options.
- A culture encouraging inclusion and diversity.
- A Civil Service Pension which provides an attractive pension, benefits for dependants and employer contributions of 28.97%.
- A minimum of 25 days of paid annual leave, increasing by one day per year up to a maximum of 30.
Things you need to know
Selection process details
As part of your application you will be required to provide a CV setting out your career history and qualifications, highlighting specific responsibilities and achievements that are relevant for this role.
You will also be required to provide a Statement of Suitability (750 words max.)
Please use your statement of suitability to explain how you consider your personal skills, qualities and experience provide evidence of your suitability for the role, with reference to the essential criteria in the person specification section of the job advert.
Your CV and Statement of Suitability will be assessed against the essential criteria listed in the 'Person Specification' section of the job advert.
Should a large number of applications be received, an initial sift may be conducted using your statement of suitability. Candidates who pass the initial sift may be progressed to a full sift, or progressed straight to assessment/interview.
Should you be successful at sift, you will be invited to attend an interview where you will be assessed on experience, behaviours and strengths.
Expected timeline (subject to change)
Expected sift date – To be confirmed
Expected interview date/s – To be confirmed
Interview location – Your interview will either be conducted face to face or by video. You will be notified of the location if you are selected for interview.
Reasonable adjustments
If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.
If you need a change to be made so that you can make your application, you should:
- Contact Government Recruitment Service via recruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs.
- Complete the ‘Assistance required’ section in the ‘Additional requirements’ page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional.
Further information
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'contact point for applicants' section.
Please note that this role requires SC clearance, which would normally need 5 years’ UK residency in the past 5 years. This is not an absolute requirement, but supplementary checks may be needed where individuals have not lived in the UK for that period. This may mean your security clearance (and therefore your appointment) will take longer or, in some cases, not be possible.
For further information on National Security Vetting please visit the Demystifying Vetting website.
A reserve list will be held for a period of 6 months, from which further appointments can be made.
Any move to Cabinet Office from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare; for further information visit the Childcare Choices website.
If successful and transferring from another Government Department a criminal record check may be carried out.
In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service/Disclosure Scotland on your behalf.
However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading.
For further information on the Disclosure Scotland confidential checking service telephone: the Disclosure Scotland Helpline on 0870 609 6006 and ask to speak to the operations manager in confidence, or email Info@disclosurescotland.co.uk
New entrants are expected to join on the minimum of the pay band.
Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.
A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.
This role is full time only. Applicants who wish to work an alternative pattern are welcome to apply however your preferred working pattern may not be available and you should discuss this with the vacancy holder before applying.
Please note terms and conditions are attached. Please take time to read the document to determine how these may affect you.
Feedback will only be provided if you attend an interview or assessment.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).
This job is broadly open to the following groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
- Name :Duncan Routledge
- Email :duncan.routledge@cabinetoffice.gov.uk
Recruitment team
- Email :recruitment.grs@cabinetoffice.gov.uk
Further information
Appointment to the Civil Service is governed by the Civil Service Commission’s Recruitment Principles. If you feel that your application has not been treated in accordance with the Recruitment Principles, and wish to make a complaint, then in the first instance you should contact Government Recruitment Service by email at : recruitment.grs@cabinetoffice.gov.uk
If you are not satisfied with the response you receive, then you can contact the Civil Service Commission at info@csc.gov.uk. For further information on the Recruitment Principles and bringing a complaint to the Civil Service Commission, please visit their website at: https://civilservicecommission.independent.gov.uk.
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